Disposition Log

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INSTRUCTIONS FOR COMPLETING RECORDS DISPOSITION LOG

• Records Disposition Log form

Step 1. Enter the Agency Item Number from Field 5 of the Records Retention Schedule (SLR 105).

Step 2. Enter the Record Series Title from Field 6 of the SLR 105.

Step 3. Enter the Total Retention Period from Field 7 of the SLR 105.

Step 4. Enter the beginning and ending dates of the records.

Step 5. Indicate the appropriate method of final disposition:

A - Contact Archives (Archival Code in Field 9 of the SLR 105)

E - Erase magnetic media and reuse

R - Recycle

S - Shred (Security Code in Field 8 of the SLR 105 is "C")*

T - Toss for trash pick-up

*ALL CONFIDENTIAL RECORDS MUST BE SHREDDED.

Step 6. The person authorizing disposition of the records series signs the log. (Department Head and Records Manager)

IMPORTANT - Authorization for disposal of a records series requires the signature of the System Records Management Officer.

Step 7. After the log is returned with the signature authorizing disposition, enter the date of disposition, and dispose of the records as approved.

NOTE: The records disposition log is maintained in the department responsible for disposing of the records until the end of the fiscal year and is then forwarded to the college records manager.

QUESTIONS? Contact the appropriate college records manager or the system records management officer.